Dealer Meet & Conference Management
Dealer meets, channel partner conferences and leadership summits run to time and on message, planned end to end by one team.
Your message, delivered to the people who sell it
A dealer meet or conference is where your strategy reaches the people who carry it to market. Long sessions, poor AV and travel mix-ups dilute that message fast.
Rapture Events has managed dealer meets and corporate conferences since 2004, at hotels and convention venues in Pune and across India. We handle the venue, stage, AV, travel and guest management end to end.
What's included
Event concept
A theme and flow that carry your business message.
Venue and stay
Hotels and convention centres with rooms, halls and breakout spaces.
Stage, AV and LED
Stage, sound, LED walls and presentation support.
Agenda and show flow
Agenda, run-of-show, speaker support and timings.
Travel and logistics
Flights, trains, transfers and rooming lists for guests.
Registration and kits
Registration desks, badges and welcome kits.
Partner awards
Dealer and partner awards built into the evening.
Gala dinner and entertainment
Evening programmes, artists and hospitality.
On-ground management
Our team runs the venue, speakers and vendors.
Business events we plan
- Dealer and distributor meets
- Channel partner conferences
- Sales kick-offs
- Leadership and strategy summits
- Product launches for partners
- Customer and industry conferences
How we plan your dealer meet
- Brief – audience, agenda, headcount, cities and dates.
- Concept and estimate – venue options, a concept and an itemised estimate.
- Planning – venue, travel, AV and agenda locked.
- Production and rehearsals – stage build, AV checks and speaker rehearsals.
- Event days – our team runs the venue, sessions and evenings start to finish.
Dealer meets and conferences across India
We are based on NIBM Road, Pune, and run dealer meets and conferences in Pune, Mumbai, Bangalore, Hyderabad, Chennai and Delhi NCR, with guests travelling in from across the country. See our corporate event management services in Pune.
Frequently asked questions
How early should we plan a dealer meet?
Six to ten weeks, especially if guests travel from several cities or you need a large hotel block.
Do you manage guest travel and stays?
Yes: flights, trains, transfers, rooming lists and an on-site help desk.
Can you include dealer awards?
Yes, as a recognition segment within the evening or as a full awards night.
Do you provide presentation and AV support?
Yes: LED screens, sound, presentation switching and speaker support throughout.
Do you run conferences outside Pune?
Yes. We deliver dealer meets and conferences across India with the same team.
Plan your dealer meet with Rapture Events
Tell us your audience, dates and cities, and we will come back with venue options and an estimate.